Coles County Clerk/Recorder
651 Jackson Ave., Rm. 122, Charleston, Illinois, 61920
Contact & location
- Address
- 651 Jackson Ave., Rm. 122, Charleston, Illinois, 61920
- Records for
- Coles County, Illinois
- Phone
- (217) 348-0501
- Official site
- Government website ↗
Last verified July 14, 2026
This office issues Illinois state records
Coles County follows Illinois’s fees, eligibility rules and processing times. Compare the statewide baseline below before choosing where to go.
- $15.00
- Illinois birth certificate fee
- 12–15 weeks
- Statewide processing
- 12,710,158
- Illinois population
This office charges $18.00 — $3.00 more than the Illinois fee.
See full Illinois requirements, IDs & fees →Office hours
| Monday | 8:30am - 4:30pm |
|---|---|
| Tuesday | 8:30am - 4:30pm |
| Wednesday | 8:30am - 4:30pm |
| Thursday | 8:30am - 4:30pm |
| Friday | 8:30am - 4:30pm |
| Saturday | closed |
| Sunday | closed |
Certificates, fees & processing
| Record | Fee | Processing |
|---|---|---|
| Birth Certificate | $18.00 | 12–15 weeksIllinois estimate |
| Death Certificate | $20.00 | 4–6 weeksIllinois estimate |
| Marriage Certificate | $18.00 | 0 daysIllinois estimate |
Processing times are set at state level — county offices do not publish their own — and are estimates that vary with demand.
The Coles County Clerk/Recorder’s office or registry of vital records, offers a wide range of crucial services. These offices play a vital role in the protection and provision of essential documents such as birth certificates, death certificates, and marriage certificates . In addition to maintaining these primary records, they are responsible for managing and issuing copies of birth, marriage, and death records that occurred within the Township of Charleston. Alongside record maintenance, this office provides valuable services like issuing certified copies of documents, overseeing the registration of domestic partnerships, and offering assistance to rectify any errors detected in vital records. Through these comprehensive services, the vital records office ensures the accuracy, accessibility, and integrity of vital records for the benefit of the community.
Reviews
★★★★★4.6 (5)- ★★★★★Ed TaylorGoogle
Everyone is so helpful.
- ★★★★★J. WarnerGoogle
Judges excellent, however the circuit clerk is very lazy and unhelpful.
- ★★★★★Don SmithGoogle
Received immediate assistance and was very polite and accommodating. Did an excellent job attending to my concern and was very happy with the service. Would give them an A+.